Calendly In-Depth Review: Features & Alternatives (2023 Updated)

Hey there! Upendra Varma here, and today I want to talk to you about a scheduling automation platform that has revolutionized the way I manage my appointments. It's called Calendly, and let me tell you, it's a game-changer. Whether you're a busy professional, a salesperson, a recruiter, or even a student, Calendly has got you covered. So, let's dive into this in-depth review and discover all the amazing features, pricing options, and alternative solutions Calendly has to offer.

Calendly Review: What is Calendly

Calendly is a B2B SaaS product that helps you eliminate the back-and-forth emails when trying to find the perfect time for a meeting. It's an incredibly efficient scheduling automation platform that not only saves you time but also offers so much more. With Calendly, you can easily connect your calendars, automate routine communications, schedule meetings instantly, and customize your availability. It's the ultimate solution for simplifying the scheduling process.

Visit Calendly's website to learn more.

Calendly Review: How can it be used?

Calendly can be used in a variety of ways, depending on your needs. Whether you're a sales team conducting meetings at scale, a customer support team looking to offer always-on support, or a recruiter trying to coordinate multiple interviews, Calendly has the tools to streamline your workflow. You can automate communications, book meetings with prospects and customers, connect your tech stack, and even customize the platform to fit your brand.

Calendly Review: Who is it for?

Calendly is for anyone who wants to take control of their schedule and eliminate the hassle of back-and-forth emails. Here are some specific profiles of users who can benefit from Calendly:

  • Sales professionals: Book high-value meetings in seconds and turn scheduling into a competitive advantage.
  • Marketing teams: Speed up your sales cycle by removing scheduling friction at every stage.
  • Customer success teams: Close more deals by customizing reminder and follow-up workflows.
  • Recruiters: Automate scheduling for every interview scenario and reduce no-shows.
  • IT professionals: Use Calendly as a call-to-action for your email marketing campaigns and track conversion metrics.
  • Educators: Simplify booking for students and gain control of your calendar.

Calendly Features

Let's take a closer look at some of the key features Calendly has to offer:

  • Real-time availability: Connect up to six calendars to avoid double bookings.
  • Automated communications: Save time by automating routine communications before and after every meeting.
  • Instant scheduling: Qualify, route, and schedule meetings with the right person or resource using Calendly, Marketo, or HubSpot forms.
  • Easy booking: Embed Calendly anywhere on your website and add available times to emails to book more meetings effortlessly.
  • Customizable scheduling: Stay in control of your calendar with granular availability tools, scheduling rules, buffers, and more.
  • Meeting scenarios: Schedule 1:1 meetings, round-robin discovery calls, and easily send pre-meeting reminders and post-meeting follow-ups.
  • Tech stack integration: Automatically update contacts and opportunities to make business decisions based on trusted data.
  • Outbound outreach: Add times to your emails and LinkedIn messages, plus embed Calendly in your email signature to book more meetings.
  • Customer meetings: Meet with customers 1:1 or together with your CS teammates, and automatically update customer records.
  • Always-on support: Create team pages for regular cadence meetings and provide instant scheduling for customer support.
  • Interview coordination: Automate scheduling for every interview scenario, reduce no-shows, and easily sync with your ATS.
  • Brand customization: Send prospects to a custom landing page and use Calendly as the call-to-action for your marketing campaigns.
  • Centralized account: Make it easier for teammates to join and ensure everyone works within one domain.
  • Secure access: Deploy SAML-based SSO with leading identity providers for secure user access.
  • User management: Easily add and remove users with automatic provisioning and monitor account activity and adoption trends.

Calendly Plans

For a more in-depth review of Calendly's pricing options, head over to my blog post calendly pricing. It covers all the details you need to make an informed decision.

Calendly Alternatives

If you're looking for alternative scheduling automation platforms, here are a few options you can consider:

Calendly Review: Pros & Cons

Now, let's talk about the pros and cons of using Calendly:


  • Saves time by eliminating back-and-forth emails
  • Automates routine communications
  • Customizable to fit your specific needs
  • Integrates with popular tech stack tools
  • Offers real-time availability and scheduling analytics


  • Free plan has limited features
  • Some advanced features require higher-tier plans
  • May take time to set up and customize to your liking


In conclusion, Calendly is an exceptional scheduling automation platform that offers a wide range of features to simplify the scheduling process. Whether you're a salesperson, a recruiter, or an educator, Calendly has the tools to streamline your workflow and save you valuable time. With its real-time availability, automated communications, and customizable options, Calendly is a must-have tool for anyone looking to take control of their schedule.

I hope this in-depth review has given you a better understanding of what Calendly has to offer. If you want to read more reviews of other SaaS products, be sure to check out my blog saas blog. Happy scheduling!


Upendra Varma

Upendra Varma

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