Apptoto In-Depth Review: Features & Alternatives (2023 Updated)

Hey there! Welcome to my blog, where I'll be giving you an in-depth review of Apptoto. If you're looking for a quirky and fun way to streamline your appointment-based business, Apptoto might just be the solution for you.

Apptoto is a B2B SaaS product that offers appointment reminders and client communication tools to enhance your existing calendar workflow. With features like reminders, scheduling, messaging, campaigns, and payments, Apptoto aims to eliminate no-shows, improve communication, and ultimately boost your business.

But let's dive in and explore what Apptoto has to offer!

Apptoto Review: What is Apptoto

Apptoto is a powerful software product designed to help businesses streamline their appointment-based workflows. It works seamlessly with your existing calendar, whether it's Google Calendar, Microsoft Outlook, or any other cloud-based or on-premises calendar. By automating appointment reminders, confirmations, and other client communications, Apptoto aims to reduce no-shows and late arrivals, saving you time and money.

Apptoto Review: How can it be used?

Apptoto can be used in various ways to improve productivity, enhance client communication, and streamline your business. Here are a few use cases:

  • Appointment Reminders: Scheduling a meeting is only half the battle – getting clients to show up on time is the other half. Apptoto's appointment reminders help eliminate no-shows and late arrivals by sending fully customizable reminders and confirmation requests via text, email, or voice call. You'll get real-time updates to your calendar and inbox, plus daily reports to keep you informed.
  • Online Scheduling: Apptoto allows you to easily set up secure, online Booking Pages where clients can book appointments with you or your team. You can also add clients directly to events on your calendar using the Signup Page format. With customizable Booking Pages, you have full control over how your client sees and interacts with the appointment invite. This feature works seamlessly with your existing calendars, whether they're cloud-based or on-premises.
  • Appointment Messaging: Apptoto goes beyond appointment reminders and offers a full calendar messaging platform. You can send automated messages to clients before and after appointments based on rules you set up. Whether you need to inform, follow up, or request a reschedule or payment, Apptoto has you covered. You can even blast messages to all your appointments on a particular day or date range, making communication a breeze.
  • Address Book Campaigns: Apptoto Campaigns allow you to send targeted messages to keep your calendar full and your clients happy. Whether you want to schedule annual reviews, request 5-star reviews, remind new clients to book their initial consultation, or send personalized birthday or anniversary wishes, Apptoto can automate these campaigns for you.
  • Integrated Payments: Apptoto Payments enable you to collect deposits or full payments for appointments on your calendar. You can also enforce cancellation policies, collect co-payments, or send refunds as needed. This integrated payment system simplifies the payment process and ensures a smooth experience for both you and your clients.

Apptoto Review: Who is it for?

Apptoto caters to a wide range of businesses and professionals who rely on appointments. Here are a few profiles of users who can benefit from using Apptoto:

  • Medical Professionals: Doctors, dentists, therapists, and other healthcare providers can use Apptoto to streamline their appointment scheduling and reduce no-shows.
  • Salons and Spas: Hair salons, beauty spas, and wellness centers can utilize Apptoto to manage their client appointments, send reminders, and improve customer satisfaction.
  • Consultants and Coaches: Business consultants, life coaches, and other consultants can optimize their appointment-based workflows with Apptoto's features, ensuring smooth client communication and timely meetings.
  • Personal Trainers and Fitness Centers: Apptoto can help personal trainers and fitness centers schedule appointments, send reminders, and streamline their client management process.
  • Educational Institutions: Schools, colleges, and universities can benefit from Apptoto's appointment reminders and scheduling tools to manage student appointments, parent-teacher meetings, and other academic events.

These are just a few examples, but Apptoto can be customized to fit the needs of various industries and businesses.

Apptoto Features

Apptoto offers a range of features to enhance your appointment-based workflow. Here's a breakdown of some key features:

  • Reminders: Apptoto's automated appointment reminders and confirmations help reduce no-shows and late arrivals by 90%. You can send reminders and confirmation requests via text, email, or voice call.
  • Scheduling: Apptoto allows clients to view your calendar and book appointments online. You can set up secure, online Booking Pages or enable clients to add themselves directly to events on your calendar.
  • Messaging: With Apptoto's two-way business text messaging, you can carry on conversations with your clients before and after their appointments. You can also send automated messages based on rules you set up.
  • Campaigns: Apptoto Campaigns enable you to send targeted messages to specific groups of clients, keeping your calendar full and your clients engaged.
  • Payments: Apptoto's integrated payments feature allows you to collect deposits, payments, and refunds for appointments. You can also enforce cancellation policies and collect co-payments.

These are just a few of the features that Apptoto offers. To see the full list of features, you can visit their website at

Apptoto Plans

For a more detailed review of Apptoto's pricing plans, you can check out my blog post about it at apptoto pricing.

Apptoto Alternatives

If you're considering alternatives to Apptoto, here are a few options you can explore:

  • Calendly: Calendly is a popular scheduling tool that integrates with your calendar and allows clients to book appointments with you based on your availability.
  • Acuity Scheduling: Acuity Scheduling offers online appointment scheduling, reminders, and payments, as well as other features to streamline your appointment-based workflow.
  • Schedulicity: Schedulicity is a scheduling and business management platform that caters to various industries, including salons, spas, fitness centers, and more.

These are just a few alternatives, but there are many more out there depending on your specific needs and preferences.

Apptoto Review: Pros & Cons

Now that we've explored the features and use cases of Apptoto, let's take a look at some pros and cons:


  • Seamlessly integrates with your existing calendar
  • Automates appointment reminders and confirmations
  • Customizable messaging and campaigns
  • Integrated payments feature
  • Works for a wide range of industries and businesses


  • May not be suitable for businesses that don't rely heavily on appointments
  • Pricing plans may be a bit complex for some users


Apptoto is a powerful software product designed to streamline appointment-based workflows. It integrates seamlessly with existing calendars and automates appointment reminders, confirmations, and client communications. With features like online scheduling, appointment messaging, address book campaigns, and integrated payments, Apptoto aims to reduce no-shows, improve communication, and enhance productivity. It caters to various industries and professionals, including medical professionals, salons and spas, consultants, personal trainers, and educational institutions. Along with its pros of integration, automation, customization, and versatility, Apptoto may not be suitable for businesses with minimal appointment reliance, and its pricing plans can be complex. Overall, Apptoto offers a comprehensive solution to enhance appointment management and client communication for businesses.


Upendra Varma

Upendra Varma

Leave a Reply

Your email address will not be published. Required fields are marked *

Popular Product Reviews

Get The Latest Updates

Subscribe To Our Monthly Newsletter

No spam, notifications only about new products, updates.
Go Through

Related Product Reviews