Smallpdf In-Depth Review: Features & Alternatives (2023 Updated)

Hey there, digital document enthusiasts! Today, I'm going to take you on an in-depth tour of Smallpdf – the ultimate PDF software that makes your life easier. Whether you need to convert, compress, or edit PDFs, Smallpdf has got you covered. So, let's dive right in!

Smallpdf Review: What is Smallpdf?

Smallpdf is a powerful software that offers a wide range of tools to simplify your work with PDF documents. From converting and compressing PDFs to editing and signing them, Smallpdf has all the features you need to be more productive. You can access Smallpdf on their website at

Smallpdf Review: How can it be used?

Smallpdf can be used in a variety of ways, making it suitable for individuals, companies, and industries of all kinds. Let's explore a few use cases to give you a better idea:

  • Convert & Compress: Smallpdf allows you to convert PDFs to different formats like Word, Excel, PPT, and even JPG. You can also compress large PDFs without losing quality, making it easier to share and store them.
  • Split & Merge: With Smallpdf, you can split a single PDF into multiple files or merge multiple PDFs into a single document. This is perfect for organizing and managing your PDFs efficiently.
  • View & Edit: Smallpdf provides a PDF reader that allows you to view and edit PDFs easily. You can add text, images, shapes, and annotations to your documents, making them more interactive and informative.
  • Convert from PDF: Smallpdf enables you to convert PDFs back into editable formats like Word, Excel, PPT, and even JPG. This is particularly useful when you need to extract information from a PDF.
  • Convert to PDF: On the flip side, Smallpdf allows you to convert various file formats like Word, Excel, PPT, and JPG into PDFs. This is great for creating professional-looking documents or presentations.
  • Sign & Security: Smallpdf offers an eSign feature that allows you to sign PDF documents digitally. You can also unlock password-protected PDFs and protect your own PDFs with encryption.

Smallpdf Review: Who is it for?

Smallpdf caters to a wide range of users, including:

  • Students: Convert lecture notes into editable formats for easy studying or merge multiple PDFs into one comprehensive document.
  • Professionals: Sign contracts digitally, convert PDFs into editable formats for editing, and compress large files for easy sharing.
  • Teachers: Convert lesson plans into PDFs for easy distribution, split PDFs into separate worksheets, and compress large files for storage.
  • Designers: Convert design files into PDFs for client presentations, edit PDFs to add annotations and feedback, and compress large files for easy sharing.
  • Administrators: Merge multiple files into a single PDF for easy organization, convert documents into PDFs for archiving, and compress large files for storage.

Smallpdf Features

Smallpdf offers a wide range of features that can be categorized into different buckets:

  • Convert & Compress:

– Compress PDF: Reduce the size of your PDF without losing quality.

– PDF Converter: Convert PDFs to editable Word, Excel, PPT, and JPG files.

– PDF Scanner: Transform images (JPG, PNG, BMP, GIF, TIFF) to PDF.

  • Split & Merge:

– Split PDF: Divide a single PDF into multiple files.

– Merge PDF: Combine multiple PDFs into one unified document.

  • View & Edit:

– Edit PDF: Add text, shapes, images, and annotations to your PDF.

– PDF Reader: View and interact with PDF documents.

– Number Pages: Add page numbers to your PDF.

– Delete PDF Pages: Remove unwanted pages from your PDF.

– Rotate PDF: Rotate the pages of your PDF.

  • Convert from PDF:

– PDF to Word: Convert PDFs to editable Word documents.

– PDF to Excel: Convert PDFs to Excel spreadsheets.

– PDF to PPT: Convert PDFs to PowerPoint presentations.

– PDF to JPG: Convert PDFs to JPG images.

  • Convert to PDF:

– Word to PDF: Convert Word documents to PDF.

– Excel to PDF: Convert Excel spreadsheets to PDF.

– PPT to PDF: Convert PowerPoint presentations to PDF.

– JPG to PDF: Convert JPG images to PDF.

  • Sign & Security:

– eSign PDF: Sign PDF documents digitally.

– Unlock PDF: Remove password protection from PDFs.

– Protect PDF: Encrypt your PDFs for added security.

Smallpdf Plans

Smallpdf offers different plans to cater to different needs. For a more in-depth review of their pricing, check out my blog post at smallpdf pricing.

  • Free: Access to 21 Smallpdf tools, work on the website and mobile app.
  • Pro: All features of the Free plan plus additional benefits such as Strong Compress, converting scanned PDFs to Word, digital seal protection on signatures, unlimited document downloads, desktop applications, file storage, no adverts, and customer support.
  • Team: All features of the Pro plan with easy and flexible billing management, the ability to add more users as needed, volume discount pricing, and priority customer support.
  • Business: Custom pricing tailored for your business, including personalized onboarding, flexible payment options, a custom contract, and a dedicated customer success manager.

Smallpdf Alternatives

Adobe Acrobat

Adobe Acrobat is widely recognized as the industry standard when it comes to PDF editing and management. Developed by Adobe Systems, this software provides a robust set of tools for creating, editing, and managing PDF documents. Its comprehensive feature set includes the ability to create PDFs from any source, including web pages, scanned documents, and Office files. In addition, Acrobat provides advanced editing capabilities, allowing you to add text, images, and multimedia elements to your PDFs. It also offers powerful collaboration tools, including the ability to add comments, annotations, and electronic signatures. However, while Acrobat is a powerful tool, it is also relatively expensive compared to some other options, making it a better fit for businesses and professionals who work with PDFs regularly.

Nitro PDF

Nitro PDF is another great alternative to Smallpdf. This software offers a comprehensive suite of tools for working with PDFs, with a special focus on enhancing productivity and collaboration. Nitro PDF allows you to create, convert, edit, sign, and secure PDF files, making it a one-stop-shop for all your PDF needs. It also includes features for OCR, digital signatures, and form filling. Nitro PDF's user-friendly interface and competitive pricing make it an excellent option for businesses of all sizes. Furthermore, Nitro PDF offers cloud storage integration, allowing you to access your documents from anywhere, at any time.

Foxit PhantomPDF

For those looking for a feature-rich and secure PDF editor, Foxit PhantomPDF is a strong contender. This software offers a wide range of editing features, allowing you to add text, images, and annotations to your PDFs. Plus, it includes advanced security options like password protection, certificate encryption, and redaction. Foxit PhantomPDF also offers a unique ConnectedPDF feature, enabling document tracking, collaboration, and protection. While the user interface may seem a bit complex for beginners, its extensive range of features makes it worth considering, especially for businesses that prioritize document security.


PDFelement is a versatile PDF editor with a user-friendly interface, making it a great alternative for users who value ease of use. This software offers a comprehensive range of features, including the ability to create, edit, convert, and sign PDFs. With PDFelement, you can easily add text, images, and annotations to your documents. It also provides robust security features, including password protection and redaction. One standout feature of PDFelement is its OCR (Optical Character Recognition) capability, which allows you to convert scanned documents into editable and searchable PDFs. Its affordable pricing makes it an attractive option for small businesses and individuals who need a reliable, yet cost-effective PDF solution.

Smallpdf Review: Pros & Cons


  • Easy to use interface.
  • Wide range of features to handle all your PDF needs.
  • Supports various file formats for conversion.
  • Provides options for compressing large PDF files.
  • Offers a digital signature feature for easy document signing.


  • Some advanced features may be limited in the free version.
  • The pricing for the Pro and Team plans can be a bit steep for individual users.


In conclusion, Smallpdf is a fantastic PDF software that offers a plethora of features to simplify your work with digital documents. Whether you need to convert, compress, or edit PDFs, Smallpdf has all the tools you'll ever need. So why not give it a try? And while you're at it, don't forget to check out my blog at saas blog for more SaaS reviews and insights. Happy PDF-ing!


Upendra Varma

Upendra Varma

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